Academic and Analytics Specialist, College of Organizational, Computational, and Information Sciences
Main Campus - Boston, MA
Located in Boston's historic Fenway area, Simmons has a strong tradition of empowering women and challenging traditional gender roles. Simmons University was one of the first higher education institutions to prepare women to become leaders and has evolved to become a university offering a women's undergraduate program and graduate programs open to all.
You're joining our community at an especially exciting time as one of our strategic goals is to become the most inclusive campus in New England. You'll find that people who work here are truly committed to our mission of preparing students to become champions of social justice and leaders in their professions and their communities. This commitment and pride make for a dynamic workplace. Simmons University is committed to inclusive excellence in all aspects of an individual's community experience.
As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
The Academic and Analytics Specialist (AAS) provides ongoing support for graduate and undergraduate academic programs and processes for the College of Organizational, Computational, and Information Sciences (COCIS), including enrollment projections, course scheduling and evaluation, student progressions, and data management and reporting to support program assessment and planning. The AAS applies technological solutions and data analysis methods to standardize, improve, and streamline academic processes and reporting. Reporting to the Director of Operations, the AAS will also supervise student workers as needed to execute assigned projects.
Academic Course Support (40%)
- Support COCIS division/school-level course planning and faculty deployment processes;
- Liaise with Simmons' Registrar's Office for course scheduling and student registrations;
- Oversee student course registrations and communicate with students and faculty about course changes such as cancellations, waitlists, and new sections;
- Support COCIS faculty with course scheduling, including room assignments, instructional needs, and support for use of tools such as Colleague, DataTel, and AARC;
- Maintain a repository of all COCIS course syllabi (graduate and undergraduate) for all academic units (SLIS, MCS, and B-School).
Data and Analytics (40%)
- Contribute to the develop and maintenance of a data repository to support COCIS accreditation, course planning, strategic plans, enrollment projections and planning, annual reports, market analyses, and other academic reporting as required;
- Create and maintain a data map that identifies what data is needed, where it is located, how often it is updated, and other data demographic points that arise, under the guidance and input from COCIS academic leadership;
- Collaborate with other University departments to coordinate data acquisition and academic reporting;
- Coordinate data gathering for accreditation reports and enter data into required academic and accreditation systems (Sedona, AACSB, ALISE, ALA, etc.); create data accreditation report maps to ensure that data reported is determined consistently from year to year;
- Provide enrollment forecasts, track course enrollments, and provide projections as necessary; develop time-to-graduation models for COCIS students and identify cause-and-effect relationships.
Reporting and Market Research (10%)
- Research, analyze, and synthesize current trends in COCIS academic disciplines to expand knowledge base of current and future academic offerings;
- Provide data to academic division teams to support problem-solving efforts, increase COCIS academic rankings, and identify new opportunities;
- Prepare reports and end products such as data dashboards, models, and/or slide presentations, to support informed decision making;
- Generate reports that analyze competition and customers; conduct secondary research, including gathering information from industry associations, statisticians, and marketing experts;
- Liaise with other University departments to stay current on updates and changes to processes that impact course support, student enrollment, data needs, and assessment.
Operational Support (10%)
- Provide project management support work for the COCIS annual report;
- Hire, train, and supervise student workers;
- Perform other duties as assigned.
- Bachelor's degree preferred or minimum 5 years of comparable work experience;
- Minimum 3 years of relevant professional experience, preferably in higher education;
- Familiarity with student registration and course scheduling activities;
- Experience with extracting data from enterprise systems, analyzing and reporting data.
- MS preferred, preferably in information/library science, data science, computer science, or related field;
- Professional work experience in information/library science, data science, computer science or related fields is a plus;
- Demonstrated process improvement and project execution skills;
- Demonstrated experience with Excel, data management systems; experience with data visualization applications preferred;
- Strong communication & interpersonal skills, ability to work both collaboratively and in teams; extreme attention to detail;
- Demonstrated ability to work independently with responsiveness to organizational priorities.
Required Application Materials:
- Cover Letter
Instructions to Applicants: Please upload all applicable application materials (e.g. resume/cv, cover letter, writing sample, teaching philosophy, etc.) in the "Resume/CV" box on page 2 ("My Experience") of this application. Documents can be uploaded individually or as a combined document (e.g. PDF).
Simmons University is committed to inclusive excellence in all aspects of an individual's community experience. As a university committed to diversity, equity, and inclusion, Simmons encourages applications from all under-represented groups. Simmons is committed to creating, developing, promoting, and enhancing inclusive hiring practices-at all levels, for all positions-ensuring diverse talent pools and the delivery of a consistent positive candidate experience. Simmons is an equal opportunity employer and is committed to continuing to develop a more diverse faculty, staff, student body, and curriculum.
To apply, visit https://simmons.wd1.myworkdayjobs.com/en-US/Simmons-Careers/job/Main-Campus---Boston-MA/Academic-and-Analytics-Specialist--College-of-Organizational--Computational--and-Information-Sciences_R06890
Located in Bostons historic Fenway area, Simmons College is a small, private, non-sectarian College which has educated students for enriching careers and purposeful lives since 1899. Working at Simmons means joining a collaborative, diverse and mission-driven community of educators and professionals.
We prepare students to be leaders for themselves, their communities and the world. Our faculty and staff members lead by example - sharing a commitment to excellence and putting the students first.